Try to put information about your self in the email

Try to put your fullname, website, contact information etc in the signature to improve response rate.
some important people want to know about you before responding to your email.
If they found some information about you in the email then they may feel that they are responding to real people rather than fake ones.

Always use simple Words and Slang

Always keep in mind to to use the simple wording and slang in messages or emails. If you use difficult words for the messages, and the recipient does not understand it, he/she is not going to go through the dictionary for understanding the words and to reply you.
Try to use proper slang.
Example:

Full stop:
The person who drives the plane is called Pilot.

Question mark:
When you are coming back from California?

Semicolon:
Joy is a good player; He practises for daily 5 hours.

Comma:
I like reading, listening to music, hanging out with friends etc.

Try to compress the sending file

Whenever you are to send the attached files, first try to compress the files before sneding it.
As everyone has shortage of time, no one likes to wait for a long download as it is a wastage of time as well as money.
Try to create documents via MS Word as these documents uses very little space.
If you send the bigger sized file in the attachment, recipient may not like to store it due to low memory available in computer or mobile phone etc. and it lowers the chances for the reply from the recipient.
If you have the size of file e.g. 20 MB after compressing it, then try to send the file by file sending service like SEND6, Yousendit, Tonsho etc.

Try to have another look before sending the message

Always try to have another look at the message before pressing the send button.
Reread the whole message and reconsider it. By rereading the message again, you can get the more accurate message than the older one by making some changes to it and you can also correct the mistakes that you have done in it.
For example:

Hi Sarah,

Be there at 6:00. i will wait for you at the gore plaza.

After rereading:

Hi Sarah,

Try to be there at gore plaza at 6:00 pm. i will wait for you.

By reading the message again, you can correct the subject or the information of the message to put good impression on the reader and to increase the chances for the reply from the recepient.

try to ask less questions in emails

good email:  Limited number of questions.

e.g.
hi how are you ?
i have been choosen for the co-op program in the td canada bank and in dell computers organization.
i am having difficulty in choosing the better one.
which one you would suggest me to choose ?
thanks alot.


bag email: too many questions.

e.g.
hi
how are you ?
how is life going?
tell me how to get rich in one night ?
should i join the gym?
should i go out to eat once a week?
i want to buy a car, which one you want me to suggest ?

if you ask too many questions in a email, then the chances to answer all questions by reader becomes less. he might can ignore your email.
ask specific questions instead of general open ended ones. try to be reasonable and thoughtful when asking amd donot expect the reader to solve out your life problems.

how to write request email

a request email is a type of email in which you are expecting to be replied back or to take action as soon as possible from the reader or recepient.

start directly your email by writing the request why you are writng to him/her without providing any detailed information in starting.
then in the body ask the questions, insert the detail etc. then close with the end date,  with a reason if possible to promote response quickly and try to write your email not too long by providing the desired information.
try to be fiendly.

how to write response emails

some of us are writing emails or some of us will have to write emails to our boss, teacher or to friend or family member etc. but make sure to write the response email in a good way.

try to write the email as much professionally as you can. response letter are mostly use to reply back to request letters back.
 so in the response letter, you should write the main information fro why you are sending this email.  then in the body, provide additional information and details what you want to put in it.
the closing part of your email should consist of suammarizing, remarking etc.

WHAT IS AN EMAIL ??

Email is an personal inbox.

data in email is inconsistent, duplicated and it is still being usedas organiztional repository of information.

people come and go in between dicussions(conversations).
email is a method of sending, receiving, storing electronic communication free of cost on internet.

so a email should be written well mannered so that the receiver or the reader can gets the purpose of the email easily.
as these days, all of us have a lack of time. most of us have no time to go through each and every email in detail.
so email should be well mannered written so that no one have difficulty to read the email quickly.

WRITING EFFECTIVE EMAILS


Remember that the subject lines are headlines. choose several words so that vthe recepient know that what is the purpose of email easily.

bad example:

Hi Sam,

Subject: i am sending this email to remind you about the party that we have organised for the next week. be there on time.


Good example: 

Hi Sam,


Subject: This is to remind you about the party that we have organise dfor the next week on june 13 at 5 pm, at mountview hotel in toronto. try to be there on time.


from these example, one can easily get the purpose of the email and the scheduled time for it and the day as well.


make sure to provide the email phone number if you want any call to action, your contact information, name, address if you want in internal messages.

example:

hi ....,

subject: ............................


i am sending this email to you to tell you you that i am going to new york for  1 week from 11 august to 18 august. if you have any problem regarding your study or job, you can contact me on

6397609273
or
6389877687

this is my new york hotel number where i am going to stay.


thanks

...............  

good and bad emails

There are lots of difference between the good emails and the bad once.
image for bad email is shown below

bad email                                                                

 As seen from image, nobody can guess the purpose of email easily. 

Good email contains proper introduction, body and conclusion so that everyone read that email easily. Email also predicts the personality of the sender. email should be written in such a way that the reader should have no problem while reading that email and he/she easily understands the purpose of the email that why it has been sent.